In this digital era, it is more important than ever to protect your organisation’s intellectual property, sensitive information and classified data from accidental or malicious data leaks.
Clearswift’s Information Governance Server (IGS), which integrates seamlessly with all Clearswift Secure Gateways and ARgon for Email, provides additional features for data loss prevention (DLP) and enables you to detect when specific, previously registered information is in transit.
The Clearswift IGS acts as a well-secured, central repository where document owners can register their files – or more specifically, the information that those files contain. This allows them to protect their intellectual property, designs, private data and other classified and sensitive information from exposure, whether unintentional or malicious, both internally and externally.
Registration of files can be done through simple-to-use web-based interfaces or client application. If registered documents (or even fragments of those documents) are shared over the web or emailed to unauthorized recipients, action can be initiated according to the policy that was set for that specific piece of data. Also, the document owner is immediately notified of the violation.
This way, the Information Governance Server allows your organisation to prevent reputational damage due to data loss.
Even if a file is altered (for example when a Word document is converted to a PDF or if a piece of information is copy-pasted into a new document) the IGS is still able to detect the registered information. Based on the applied security policy, the transfer can then be blocked. The right people will receive a notification about the policy violation, so they can take appropriate action.
While the Gateways analyse your file transfers, Clearswift’s Information Governance Server identifies whether or not the files contain sensitive data. Subsequently, the Gateways can apply real-time policies based on content, verification and regulatory requirements, allowing you to remain compliant at all times.