Intelligent Document Processing

Expand your RPA solution with intelligent process automation

What is Intelligent Document Processing?

Intelligent Document processing (IDP) utilizes Unassisted Machine Learning and Artificial Intelligence to extract data from any file that enters your organisation, and subsequently makes that data usable throughout your company. Tedious manual processes are streamlined and time consuming tasks such as manual data entry, file classification and document analysis are virtually eliminated.

If you’re already using Robotic Process Automation (RPA), integration of IDP is a logical next step. It expands the wide range of tasks that can be performed with RPA and ensures you maintain full control of all the data that comes in. It brings more speed and accuracy into your organisation, especially for processing of invoices, orders, loans and mortgages.

How does Intelligent Document Processing work?

Intelligent Document Processing applies so-called Unassisted Machine Learning algorithms, which basically means it is able to learn on its own; even when handling documents it has not previously come across. IDP learns which information it has to capture. Over time, it will do this more and more accurately. But there’s more. IDP’s self-learning capabilities are enhanced with a solid classification and categorization engine that utilizes Artificial Intelligence to process files faster than you ever thought possible. This allows you to reduce time consuming manual data entry, minimize errors and manage all document volumes with ease. IDP is also able to channel the output into the right application your business is using for processing.

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What data types can Intelligent Automation process?

There is a good reason that Robotic Process Automation and Intelligent Document Processing are so good together. Where RPA excels in unstructured data processing, IDP’s primary talent is tackling unstructured or semi-structured data. When their powers are combined, they enable organisations to take Intelligent Automation to the next level and confront their greatest document processing challenges head-on.

Structured data

When referring to structured data, we’re talking aboutthe data that is clearly defined, organized and searchable. In general, around twenty percent of all data within an organisation is structured.

Unstructured data

The data within an organisation that does not fall in the structured data category, is considered unstructured data. This type of data is usually qualitative data which has no pre-defined structure. Interpretation and analysis of unstructured data is therefore more challenging.

What are the advantages of Unassisted Machine Learning?

Through Unassisted Machine Learning, organisations are truly able to harness the power of Robotic Process Automation. Where one would usually spend hours and hours on building templates, Intelligent Document Processing utilizes custom Machine Learning algorithms to learn which document information it has to capture. It does this even when confronted with forms it has never seen before. These self-learning capabilities ensure the system will only get better and smarter over time. At the time of initial implementation, organisations usually benefit from around seventy percent automation. After several weeks of unassisted Machine Learning, this percentage will have surpassed the ninety-five percent mark.

With Intelligent Document Processing, you can…

Significantly reduce manual data entry

Manual processing of data into your business-specific systems, for example software like Mortgagebot® and Encompass®, is virtually eliminated.

Streamline file access and reduce errors

Even when multiple locations have access to documents, you can streamline access, reduce errors and provide accuracy.

Manage all document volume with ease

Thanks to Automatic Data Capture and extraction, you can seriously reduce the amount of time and effort that was previously required for processing forms.

Comply with regulatory requirements

By creating more transparency in the way your files are stored and managed, compliance will be easier than ever before.

What operational processes can benefit most from Intelligent Document Processing?

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Processing mortgages & loans

Intelligent Document Automation is perfect for processing loans and mortgages. It helps to ensure every single application is complete before it is moved to your LOS.

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Processing invoices

Invoices can be processed without manual data entry. This reduces delays and errors, which helps you to save time and improve your relationships with vendors and suppliers.

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Processing orders

Order processing can be streamlined and accelerated, which does not only reduce costs for processing and customer service, but also helps to boost customer satisfaction.

The primary features of our Intelligent Document Processing solution

Intelligent Data Capture

Our own Intelligent Document Processing solution, Automate Intelligent Capture, captures any forms as soon as they arrive within your organisation. Based on patterns, appearances and content, they will then automatically get sorted into specific document classes for extraction. This makes form processing significantly faster, cheaper and less prone to errors.

Automatic Data Extraction & Routing

With our IDP solution, your organisation can benefit from a sixty to ninety percent reduction of manual data entry. Data can be extracted automatically from digital forms as well as machine printed forms and barcodes. Subsequently, forms can be routed electronically to the correct applications for further processing.

AI & Unassisted Machine Learning

By utilizing Machine Learning, our IDP solution is able to learn independently. It will even learn file types that it has not captured before. These capabilities are combined with our impressive classification and categorization engine, which uses AI to guarantee fast document processing across your entire organisation.